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    About Us > Administrative Departments > Purchasing > Bids, Quotes and Purchasing Procedures

Bids, Quotes and Purchasing Procedures

It is public policy for the State of Washington to foster, encourage and promote open access for all interested parties to earn the State's business.

We participate in the Office of State Procurement/Department of Enterprise Services electronic bid program called WEBS (Washington Electronic Business Solutions.)  To view open bids for all Washington agencies, including Spokane Colleges, please register as a vendor on WEBS. We do NOT maintain vendor bid lists and all solicitations are posted on WEBS.

When Contracts or Legal Agreements need to be executed, ONLY the Purchasing Manager is authorized to obligate Spokane Colleges, with authorization of the appropriate budget authority.  Contracts or Legal Agreements MUST BE SIGNED by the Vendor and the Purchasing Manager and the authorized budget authority to be enforceable.

Bidding Protest/Complaint  

Direct Buys

Departments are authorized to purchase needed goods or services without issuing a bid through the Purchasing Department (although obtaining informal bids from multiple sources is encouraged) when the amount is up to $9,999.99.  Purchases over that threshold must be bid or obtained via an existing contract.

Purchase Orders

When a purchase order is used, the PO number must be indicated on the face of the invoice.  Our standard payment terms are Net 30 from the date of invoice, and we do NOT pre-pay for goods or services before they are received.  Invoices that list a name as the PO number (Such as ‘Mary’ or “Attn: John”) will be returned to the vendor and will not be processed for payment. 

Credit Card Purchases

Departments are authorized to use their p-cards for purchases within their delegated authority.  See the p-card page on the employee intranet for additional details.

Taxability

Spokane Colleges is required to pay sales tax.  We are not tax exempt.

Purchase Requisitions

May NOT be used in lieu of a purchase order.  Vendors are advised to NOT accept a purchase requisition as a commitment to order goods or services.