Bids, Quotes and Purchasing Procedures

Departments are authorized to purchase needed goods or services without issuing a bid through the Purchasing Department (although obtaining informal bids from multiple sources is encouraged) when the amount is up to $9,999.99.  Purchases over that threshold must be bid or obtained via an existing contract.

When a purchase order is used, the PO number must be indicated on the face of the invoice.  Our standard payment terms are Net 30 from the date of invoice, and we do NOT pre-pay for goods or services before they are received.  Invoices that list a name as the PO number (Such as ‘Mary’ or “Attn: John”) will be returned to the vendor and will not be processed for payment. 

Departments are authorized to use their p-cards for purchases within their delegated authority.  See the p-card page on the employee intranet for additional details.

CCS is required to pay sales tax.  We are not tax exempt.

May NOT be used in lieu of a purchase order.  Vendors are advised to NOT accept a purchase requisition as a commitment to order goods or services.